Purchase Requisition
Initiate purchase requests with clear details and approvals.
Employees or departments can raise purchase requisitions for materials or services with automatic workflow for approval.
- Requisition Form: Capture item, quantity, and purpose.
- Approval Workflow: Route requests through predefined authorization levels.
- Budget Validation: Ensure requested items are within budget limits.
Supplier Management
Maintain an up-to-date database of approved suppliers.
Store supplier details, performance history, and compliance information for efficient procurement decisions.
- Supplier Profiles: Keep contact, tax, and banking details.
- Performance Tracking: Rate suppliers on quality and delivery time.
- Blacklist/Approval Control: Manage supplier eligibility for bidding.
Quotation & Comparison
Compare supplier quotations to choose the best offer.
Request and evaluate quotations from multiple vendors based on price, lead time, and quality rating.
- RFQ Management: Generate and send Request for Quotation documents.
- Quote Comparison Sheet: Evaluate offers on cost and delivery basis.
- Negotiation Tracking: Record discussions and revised quotes.
Purchase Order Management
Generate, track, and manage purchase orders digitally.
Create purchase orders linked to requisitions and quotations, ensuring transparency and traceability throughout the procurement cycle.
- PO Generation: Convert approved requisitions or quotes into purchase orders.
- Status Tracking: Monitor PO status — approved, pending, or completed.
- Revision Control: Maintain history of changes and re-approvals.
Goods Receipt & Inspection
Record incoming materials and ensure quality compliance.
Receive goods, verify against purchase orders, and record inspection results to update stock automatically.
- GRN Creation: Generate Goods Receipt Note for each delivery.
- Quality Check: Approve or reject materials based on inspection results.
- Inventory Update: Automatically adjust stock after acceptance.
Purchase Reports & Analytics
Analyze purchase data to improve procurement efficiency.
Generate comprehensive reports on vendor performance, purchase costs, and order timelines for informed decision-making.
- Spend Analysis: Review purchase costs by department or item.
- Supplier Performance Reports: Compare delivery and quality KPIs.
- Pending & Delayed Orders: Track procurement bottlenecks in real time.